When you add a new employee or enter a leave date into an employee record, Access Payroll automatically applies the Joiner/Leaver adjustment. This ensures the employee's pay reflects only the days worked within the pay period.
Pay elements
For the Joiner Leaver adjustment to be calculated, the employee must have at least one pay element with the Use for Daily Rate checkbox selected. You need to apply this setting to any pay element that should be included in the daily rate calculation.
If you don't enable this on any pay elements, or if the selected pay element is set to multiple, the adjustment won't generate.
Joiner Leaver adjustment calculation
The calculation uses the following formula:
(Working days × daily rate) - monthly salary
Joiners: The working days between the employee’s joining date and the earnings to date.
Leavers: The working days between the earnings from date and the leave date.
Find the required information
Join or leave date, working pattern.
Click Employees, and then click Records.
Find and select the required employee, then click View Record
.Click the Employment tab.
Note the start or due to leave date as required.
Note the contracted days per week.
Pay frequency dates
Click System, then click Payment Frequencies.
Click View Record
on the relevant pay frequency.
Note the Earnings Period From or To date as required.